How to Implement a Uniform Payroll System Across Your Franchise

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By Joe Sharpe | 08/22/2023 | 15 min read

As a franchisor, implementing a uniform payroll system across your entire franchise can ensure efficiency, accuracy, employee satisfaction, and long-term legal compliance. Gaining this brand consistency and payroll peace of mind is often a challenging and complex process when handled independently without the right tools and professional support. In this article, we’ll explore how a franchise payroll platform with HR integrations supports business growth and grants franchisors streamlined payroll operations across franchise locations.

Supporting Franchisees

Offering your franchisees support with payroll, time & attendance, compliance, and select HR processes can strengthen your brand and bring consistency and accuracy to an essential business practice. Implementing a uniform payroll system establishes clear standards when incorporating new franchisees, streamlines a key facet of HR across the entire franchise, and supports easy integration with other HR processes like time & attendance, utilizing POS systems, and remaining compliant with local, state, and federal regulations.

As franchisors seek to apply a uniform payroll system that applies across a range of locations, they understandably need help formulating franchise agreements that mitigate the risk of “joint employer” status, while allowing for franchisor support over processes like payroll, time & attendance, compliance, and in some cases, onboarding and aspects of workforce management. Generally speaking, franchisors should be mindful of leaving central employment decisions – hiring, setting compensation & work conditions, disciplining, and firing – to their franchisees while offering enough HR support to guide the essential and practical HR processes that we’ve just discussed.

Since the legal definition of joint employer is evolving, it’s important to work with a payroll provider that can not only help you implement a reliable, comprehensive payroll platform for your franchisees, but also help you navigate these compliance issues to avoid any liability or legal penalties based on noncompliant payroll practices or excessive participation in day-to-day operations.

Why Switch Your Franchisees?

Your franchisee’s deserve access to a 24-7 mobile platform that simplifies payroll operations and easily integrates with related HR processes like timekeeping.

We help your franchisees minimize time-consuming manual tasks and data entry associated with payroll, simplifying or automating everything from payroll tax calculation to tax filing, tax deductions, and accurate payments that stand to boost employee satisfaction and bypass tax or compliance penalties.

Let’s explore some of the other key benefits of implementing a uniform payroll platform across your franchise:

  • Dedicated and personalized client support for you and your franchisees. Each client is assigned a Payroll Guide, who can respond to the distinct payroll needs and compliance concerns of each business.
  • Scalable HR services as your franchise (and franchise locations) grow
  • Compliance support that adapts to the regulations affecting each franchise location, regardless of jurisdiction or size
  • Support with key payroll processes, including state unemployment insurance (SUI) management, direct deposit implementation/same-day ACH or payroll debit cards, automated tax rate updates, and much more.
  • Pay-as-you-go workers’ compensation services
  • Reporting and analytics to provide insights on trends in scheduling, time & attendance, and payroll
  • Easy integration with your payroll general ledger to sync with QuickBooks or another accounting platform

Beyond payroll, timekeeping, and compliance, we also offer expert support in identifying tax credits that your franchise may be eligible to receive. Whether it’s the Work Opportunity Tax Credit, Employee Retention Credit, or otherwise, we can help you successfully submit and receive the tax credits you deserve, even in situations where a retroactive claim is required.

We can provide all of the resources and support to help you and your franchisees make an informed and compliance-minded decision about selecting a payroll provider that suits your needs and syncs with a host of other valuable HR processes.

Enjoy a Payroll Solution for Your Entire Franchise

If franchisees are managing payroll with inadequate payroll systems, it can impact your franchise’s brand reputation, diminish employee satisfaction, and create inefficiencies and cyclical compliance concerns. Ensure a seamless and compliant payroll process with our professional payroll services across your franchise locations. Reach out today for a free consultation and discover how our services can optimize your payroll system for business growth and stability.

DISCLAIMER: The information provided herein does not constitute the provision of legal advice, tax advice, accounting services or professional consulting of any kind. The information provided herein should not be used as a substitute for consultation with professional legal, tax, accounting, or other professional advisers. Before making any decision or taking any action, you should consult a professional adviser who has been provided with all pertinent facts relevant to your particular situation and for your particular state(s) of operation.