Recruitment Software

What is recruitment software? 

Recruitment software is a term used to describe a suite of digital tools designed to help companies find and hire the right people for a role. 

A great example of a kind of recruiting software would be applicant tracking systems (ATS). An ATS helps you better manage the recruitment process by: 

  • Posting job descriptions online 
  • Organizing incoming resumes 
  • Tracking every candidate’s progress 
  • Communicating with candidates 
  • Reducing admin when bringing new hires on board
HR manager using recruitment software

What’s the best recruiting software? 

The best type of recruiting software for you will differs depending on your organization and its recruitment needs. However, a good place to begin is to look for hiring software that: 

  • Uses a cloud-based system for ultimate flexibility and security 
  • Integrates with existing systems (e.g. HR and payroll) 
  • Features automation tools, cutting down on manual admin

How to use recruitment software to make hiring talent easier 

Finding the best talent is no easy task, but with the right tools, it’s more than possible. 

Check out how recruitment solutions specifically applicant tracking systems (ATS) can help you rethink your approach to recruitment. 

  • Post to online job boards more efficiently

    To net the best and brightest, you need to share your well-written job description (JD) with the world that means posting in multiple online job boards (both free and fee-paying). 

    This can be a time-consuming process, holding up recruitment. And the more time lost, the greater the chance you’ll accidentally skip posting your vacancy somewhere important. To help avoid this, consider using a type of recruitment software, like an applicant tracking system (ATS). 

    A good quality ATS can help you with posting jobs online, allowing you to post to multiple free and paid job boards with just a few clicks. 

  • Manage incoming applications without breaking a sweat

    If you build it, they will come; but what happens if hundreds of applications arrive all at once?  

    If your job vacancy has a lot of applications, you’re going to need a way to efficiently manage them all. From filtering through resumes to tracking a candidate’s progress, there’s a lot to consider.  

    Thankfully, you can use talent acquisition software like an applicant tracking system (ATS) to handle the influx of applicants. By staying organized, you’re more likely to be able to identify that all-important candidate plus, you improve applicant experience, which is great for your reputation.  

  • Never leave candidates out in the cold again

    During the recruitment process, communication is crucial. If a candidate doesn’t hear from you for a week or 2 after submitting an application or being invited to complete an online assessment, they may give you up as a lost cause and accept an alternative offer. 

    Even so, keeping track of dozens or even hundreds of ongoing applications is a challenge. Thankfully, this is where applicant tracking systems (ATSs) come in.  

    An ATS gives you a clear overview of each candidate’s progress, including when you last contacted them (and vice versa). And by communicating via the ATS, you can also keep messages all in one place and avoid losing track of what’s been said. 

  • Speed up the process by filtering out unsuitable applications

    When you’re receiving dozens (or even hundreds) of applications for a single role, the idea of going through each and every one can be daunting. 

    An applicant tracking system (ATS) can help you narrow down that number, filtering out applications  that don’t meet minimum or mandatory criteria. Automatic screening saves a huge amount of time and helps identify promising candidates sooner. 

  • Work together to find ‘the one’

    Finding the best talent takes teamwork, but being able to pitch in to keep the recruitment process flowing isn’t always easy. 

    For example, if you’re using a spreadsheet to keep track of candidates and a senior manager wants to help shape the shortlist, you’ll have to send them a copy (and hope they don’t delete half the columns!). 

    This is why cloud-based hiring software, like an online applicant tracking system (ATS) is so valuable. It allows people to access a secure, centralized portal, and any changes are updated in real time. 

    Some ATSs, like the one found in our Apex HCM software, also provide collaborative assessment tools, so you can find your ideal candidate quicker. 

  • Ensure smooth sailing when onboarding new hires

    Once you’ve found the right person for the role, it’s time to bring them on board. 

    This is a critical juncture in the recruitment process; it’s your opportunity to create a great first impression for your new hire and to effectively introduce them to the business. 

    An applicant tracking systems (ATS) can help you make onboarding easy from both sides by: 

    • Centralizing communication, so HR can see what’s been sent out 
    • Sending out important documentation (e.g. contracts) in advance
    • Facilitating electronic contract signage 
    • Sharing useful information to welcome  your new hire (e.g. benefits, volunteer opportunities, how to find the office etc.). 

The IRIS Guide to recruitment, applicant tracking systems, and onboarding guide thumbnail image

Featured Guide

HR recruitment solutions: A free guide for employers 

Learn about which recruitment tools can help you transform your talent acquisition strategy with this free guide. 

Download today to read about: 

  • What jobseekers want 
  • How remote working affects recruitment 
  • Onboarding best practice 
  • Recruitment software recommendations 
  • HR recruitment services. 

Recruiting software for small businesses 

Applicant tracking systems (ATS) like Apex Human Capital Management By IRIS can be a great tool for small businesses, especially if you’re managing recruitment without HR support. 

Apex can help you: 

  • Post your vacancy to multiple paid and free job boards 
  • Save time by filtering out unsuitable resumes 
  • Keep track of and communicate with applicants 
  • Cut down on manual admin when onboarding new hires. 
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