Popular Keyboard Shortcuts

By Don Emery | 07/21/2023 | 3 min read

Keyboard shortcuts are keys or combinations of keys that provide an alternative way to do something using just the keyboard, rather than a mouse. Following is a list of the most popular shortcuts, or ‘Hotkeys’ used in Doc.It, the Doc.It PDF Editor, and in Windows.

Doc.It Hotkeys

ShortcutDescription
DeleteDelete the selected document in Doc.It
F2Rename the selected item
Alt + underlined letterPerform the command for the letter ( Add, Edit, Delete, Cancel, Save )
F6Focus the client drop-down list ( in Binder Explorer )
F7Focus the saved search drop-down list ( in Binder Explorer )
Shift + ClickSelect multiple consecutive items from a list
Ctrl + ClickSelect multiple non-consecutive items from a list

Doc.It PDF Editor Hotkeys

With a PDF file open, select File/Edit/View. In menus and sub-menus are over 60 shortcuts. Right click on a document to view more hotkeys. Hover over each icon on the screen to view more options. Below are a few of the frequently used hotkeys in PDF Editor.

Note: CTRL keys may not work with RDP or other KVM emulation software

ShortcutDescription
Ctrl + TIn the PDF Editor open Thumbnails View
Ctrl + BIn the PDF Editor open Bookmarks View
Alt + CIn the Doc.It PDF Editor open Calculator
Ctrl + ZUndo an action
Ctrl + F4Close the active document ( in apps that are full-screen and let you have multiple documents open at the same time )
Ctrl + ASelect all items in a document or window
Ctrl + YRedo and action

Windows Hotkeys

ShortcutDescription
Ctrl + XCut the selected item
Ctrl + C ( or Ctrl + Insert )Copy the selected item
Ctrl + Y ( or Shift + Insert )Paste the selected item
Alt + TabSwitch between open apps
Alt + F4Close the active item, or exit the active app
Windows logo key + LLock your PC
Windows logo key + DDisplay and hide the desktop
F3Search for a file or folder in File Explorer
F4Display the address bar list in File Explorer
F5Refresh the active window
F6Cycle through screen elements in a window or on the desktop
F10Activate the Menu bar in the active app
Alt + F8Show your password on the sign-in screen
Alt + EscCycle through items in the order in which they were opened
Alt + EnterDisplay properties for the selected item
Alt + SpacebarOpen the shortcut menu for the selected item
Alt + left arrowGo back
Alt + Right arrowGo forward
Alt + Page Up or Page DownMove up or down one screen
Ctrl + D ( or Delete )Delete the selected item and move it to the Recycle Bin
Ctrl + R ( or F5 )Refresh the active window
Ctrl + Right arrowMove the cursor to the beginning of the next word
Ctrl + Left arrowMove the cursor to the beginning of the previous word
Ctrl + Down arrowMove the cursor to the beginning of the next paragraph
Ctrl + Up arrowMove the cursor to the beginning of the previous paragraph
Ctrl + Alt + TabUse the arrow keys to switch between all open apps
Ctrl + EscOpen Start
Ctrl + Shift + EscOpen Task Manager
Ctrl + ShiftSwitch the keyboard layout when multiple keyboard layouts are available
Shift + F10Display the shortcut menu for the selected item
Shift with any arrow keySelect more then one item in a window or on the desktop, or select text in a document
Shift + DeleteDelete the selected item without moving it to the Recycle Bin first ( permanent delete )
Right arrowOpen the next menu to the right, or open a submenu
Left arrowOpen the next menu to the left, or close a submenu
EscStop or leave the current task
F2Rename the selected item
Alt + underlined letterPerform the command for that letter
Ctrl + ZUndo an action
Ctrl + ASelect all items in a document or window
Ctrl + YRedo an action

About the author

Don Emery

Don Emery, CPA, CA is Doc.It’s Director of Client Solutions. Doc.It provides document management, workflow and document storage products for accounting and tax firms of all sizes. Don leads the North America business development team and provides implementation consulting services to clients and assists clients with various issues. Don joined Doc.It in 2009 as an Implementation Specialist and was named Director of Client Solutions in 2012.